Business forms

Two paragraphs that stay on file for years

The letter is short, but it stays in the personnel file and is read later by people who were not in the conversation.

Fill in the templateA finished PDF comes out

That is precisely why it is written in a neutral register: the date, the job title, the last working day, and one sentence of thanks. Reasons and details belong in the conversation, not on the sheet.

What should appear

The date you hand it in

Notice runs from it, which is why it is stated plainly rather than implied.

The last working day

Clearer than “in a month”: a written date prevents an argument over two days.

Title and department

Large companies have more than one person with the same name, and this sheet outlives everyone who remembers which was which.

One sentence of thanks

Not empty politeness: this sheet is what remains on file, and it is often the file a reference is later drawn from.